Despite the current pandemic, nonprofit boards still need to meet regularly and make decisions. Virtual meetings are an easy solution that can boost board member productivity and engagement. However, these meetings online are not without their issues. Some board members may not be comfortable using new technology, and some may be lacking technological proficiency.
Virtual meetings can also lead to a lack of motivation and focus, particularly during long meetings. Participants experience “zoom fatigue” and can easily become distracted by other things on their screen. It is important to keep meetings official site short in order to avoid this. Make sure that the agenda is clearly communicated, and encourage participants to speak up during the meeting. It can also be helpful to use questions and polls to keep people engaged.
Another issue that can arise from virtual board meetings is the inability to discern the body language or facial expressions of board members. This can negatively impact the engagement of board members, as well as the effectiveness of the meeting. To combat this board directors must be encouraged to use video during meetings to ensure that they are able to precisely discern the non-verbal cues of their peers.
The problem of recording and disseminating minutes of board meetings is a different issue. Recording the entire meeting is vital in the event that a member of the board is unable to attend. This allows future boards to review prior decisions and comprehend the reasoning behind a particular decision. It is best to use a software for managing board meetings that provides a central archive of all meeting material as well as historical.
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